Three PDFs, one total amount
The pro forma invoice got lost in the shuffle. The payment arrived in April. The stay was in May and the invoice was issued in June, without deducting the advance payment. The company is claiming an overpayment, and you’re trying to figure out which PDF version was the final one.
The document is linked to the stay invoice
A pro forma is an informational document issued before the stay, not a tax invoice. The deposit is credited to the reservation. After the stay, the invoice calculates the rooms and services and takes the deposit into account. The e-invoice or export to accounting is generated from this statement, not from a new table.
Restaurant charges charged to the room will appear on the invoice because they are included in the bill. They will not appear if they were only incurred at the bar.
